The PubWorks
Tracker
Quarterly Newsletter
Volume 4, Edition 2
Volume 4, Edition 1
Volume 3, Edition 3
Volume 3, Edition 2
Volume 3, Edition 1
Volume 2, Edition 3
Volume 2, Edition 2
Volume 2, Edition 1
Volume 1, Edition 3
Volume 1, Edition 2
Volume 1, Edition 1 |
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Time Tracking
By Gary Gleason
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Tracking where your
employees go, what they do and what materials they use is a critical yet
sometimes daunting task for any public works organization. PubWorks
gives you the tools to extract that information with ease.
How people collect and
archive that information, however, seems to be as unique as public works
agencies and the communities they serve. Based on conversations with Tracker
Software customers, the methods seem to fall into one of two camps:
1) Every
employee fills out their own worksheet
2) The crew foreman fills out the worksheet for the crew as a
whole.
The latter appears to be
the preferred method for ease of operations and in terms of trapping errors.
However, this is not possible for organizations that shift crew members from
day to day, or even over the course of the day.
In the words of our
clients:
“At end of each day, the
crew foreman gives us a job report for his entire crew: what they did,
equipment used, materials used, anything like that. So we enter it by the
whole crew, not separated by employee… It’s faster that way.”
- Lauren Coley,
Street Department City of Mountain Home, Arkansas
“Our work crew manager
tells us what the project is for the day. Our workers only have to tell us
where they were, what equipment they are in, and what they are doing. We
made it real easy for them.”
- Colleen Robbins,
Office Coordinator Bannock County Highway Department, Idaho
“We have a timesheet for
each employee that is compatible for the data entry of PubWorks.
They have to complete where they were working, what they did, and the
equipment and materials used. We do it by employee rather than by crew
because our crew shift is so dramatic: we have different people with a
different crew every day.”
- Sue Jones, Reno
County Public Works, Kansas
“The one thing I have tried
to instill is the need for better record keeping for liability and budget
issues. With PubWorks when the mayor asks about the cost of a
resurfacing project, it is on his desk in about 5 minutes. He loves it.”
- Dave Schemansky,
PE, Project Manager, City of Green, Ohio
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